Location, Date & Time: Lakenheath Library, 26th November 2012 at 7pm
Attendees: Chris Howard, Bill Rockett,Madeleine Rockett, Anne Cross, Alison Donald (Business Development Team, Suffolk County Council) , Parish Cllr Iain Frost and Sheila Smith.
Apologies for Absence: District and County Cllr Colin Noble
1) Welcoming a new member
The chair welcomed Mary to the group and thanked all for attending. The meeting was opened with apologies given as above.
2) Minutes from a previous Meeting
The last meeting minutes were agreed. All actions are captured on the Action Register.
3) Treasurer’s Report
Unfortunately, the Treasurer was not in attendance and therefore a full update was not provided. However, Alison Donald reported that Cllr Colin Noble had asked for his apologies to be expressed that the £300 agreed to cover expenses incurred from the Fun Day, Halloween and Christmas events had not yet been transferred.
Parish Cllr Iain Frost to contact Cllr Noble regarding the missing payment.
4) Industrial and Provident Society/ Suffolk Libraries Updates
Chris Howard reported that the response from the Area Manager to the request to use one of the library windows for advertising had been favourable but they would like to see a mock-up of possible promotion before giving their approval. It should also be noted that the proposed advert will have to be reviewed and cleared by the IPS management prior to its implementation.
Alison Donald provided the historical binders capturing the work taken towards the development of the library group and the meetings and achievements of the F.O.L.K group to date for storage at the library. It is important that all major documentation is printed out and filed correctly.
Chris Howard reported that he was exploring the possibility of a link to the F.O.L.K blog being placed on the Suffolk Libraries website.
Post meeting note: Chris Howard has confirmed that accessing Lakenheath Library’s blog is now possible from the Suffolk Libraries website.
Similar library support groups have now been set up in Brandon and Mildenhall although they were at a very early stage. Chris Howard requested that a F.O.L.K representative attend a meeting of the support group at Brandon on the 11th December 2012 at 2pm to provide a summary of the F.O.L.K history.
As this would require taking leave from work, Sheila Smith reported that she would need to check before committing to attending this meeting.
Chris Howard reported that he had been informed that there was an upcoming Ipswich Community Group meeting planned for self-help groups such as the F.O.L.K.
Post meeting note: The date of the meeting was not passed to Chris Howard in time for someone to attend.
Chris Howard reported that the details of the amount of savings to be made by libraries had been distributed. As an F category library, Lakenheath will be expected to raise £975 within the next 18 months. The group noted that although this seems a small amount, it was important the fund raising efforts continued to both raise money and to promote the library. Additionally, this may not be the same figure to be raised in future years
A discussion was held on potential fund-raising and it was agreed that the Parish Council should be approached for a donation of £150 from the allotted charity fund held by the Council.
Sheila Smith agreed to draft the letter to the council.
Post meeting note: The letter was compiled and acting on information provided by another parish councillor the amount was increased to £450. It was reported that the Parish Council has precept this sum under Section 137 in anticipation of the library making a formal application in March 2013. The Chair is awaiting a letter from the Parish Council detailing how the formal application is to be constructed.
5) Lakenheath Library Events
It was agreed by all that the Halloween event had been a big success and everyone who assisted were thanked for their participation.
It did highlight the need for further support to the library staff by the Friends at such events in the future.
Bill Rockett suggested holding a Christmas Party or carol singing and providing hot jacket potatoes, hot dogs and/or mulled wine. Madeleine Rockett had conducted some price comparisons and reported the expected costs of such a venture. However, Anne Cross stated that events such as this are already held at the Peace Memorial Hall. Whilst the idea of providing hot food was good, there are Food Hygiene requirements that would need to be complied with.
It was agreed that the next library event should be held on the 6th of January, Twelfth Night/Three Kings and would consist of a treasure hunt for the young and refreshments and snacks for all age groups. The event was to be marketed as a final day of fun before the children to return to school, as a New Year’s Resolution to visit the library more and as a break for the parents.
Sheila Smith agreed to write the article for the Lakenheath Times.
6) Any Other Business
7) Date of Next Meeting
The next meeting will be held in the Library on Tuesday the 18th December 2012 at 7pm and will be to finalise the plans for the Twelfth Night/Three Kings event.
Minutes taken by Sheila Smith, Chair and Secretary of F.O.L.K, edited and uploaded by Parish Cllr Iain Frost